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Step-by-step instructions are in SETUP.md.
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⏱ HB Clock
Right place. Right time. Right pay.
The GPS time clock that keeps every shift honest. Put a geofence around each job site, let your team
clock in with a tap, and turn their hours into payroll-ready totals, all run from one admin portal.
Every punch is pinned to a place. Geofences make sure clock-ins happen on site, and walking off the job can clock people out.
💰
Plug the leaks in your labor budget
Padded hours, buddy punching, forgotten clock-outs and surprise overtime add up fast. HB Clock closes the gaps.
🎛️
You're in control
Job sites, geofences, schedules, overtime rules, pay periods and security, all set from one admin portal. Review, approve and export in minutes.
Everything your team needs. Nothing it doesn't.
A dead-simple clock for your people, and a powerful admin portal for you.
📍
Job sites with geofences
Put each job site on the map and set its geofence. You choose whether clocking in outside it is blocked or just recorded, and whether leaving the site clocks people out.
🖥️
Office clock station
Turn any computer or tablet into a time clock. Employees punch with their code and PIN, with an optional photo at every punch to stop buddy punching.
📅
Schedules and late alerts
Build shifts by the week. Get an email when someone is late or hasn't clocked in, and decide whether off-schedule punches are blocked or flagged.
🍽️
Lunch breaks
Meal breaks with minimum and maximum lengths, and reminders so nobody forgets to take one.
⏱️
Overtime and double time
Daily and weekly overtime and double time, worked out in your company's time zone, with optional approval before anyone goes into overtime.
💵
Works with your payroll
Hours, overtime and gross pay for each pay period (weekly, every two weeks or twice a month), a ready-for-payroll checklist, and one-click exports: a spreadsheet any payroll provider can use, plus ready-to-import files for supported services.
✍️
Timesheet sign-off
Employees review and sign each pay period, and can tell you about time they worked but didn't record.
🔁
Corrections with a paper trail
Employees ask for fixes and you approve them. Every change records who made it, when and why, and is never silently overwritten.
🚪
Automatic clock-out
Forgot to clock out, or left the site? HB Clock can clock people out for you and flag it for your review.
🧑🔧
Every kind of worker
Staff and 1099 contractors on one clock. Mark who's who, and contractors are labelled on the Payroll page and exported with their own earning code.
🏢
Many sites, many companies
Run all your job sites from one admin portal. Every company's records are kept completely separate.
Up and running in three steps
No hardware to buy, no app store, no IT department.
Create your companySign up with your work email and name your company. You're its admin. We review each new company, and you can start as soon as it's approved.
Add job sites and invite your teamDrop your job sites on the map, draw their geofences, set pay rates, and invite your people by email.
Clock in and run payrollYour team clocks in by phone or at the clock station. You review the hours and export them to payroll.
Built like it handles payroll. Because it does.
Pay records have to be right and private. HB Clock was designed around that from day one.
🔐
Two-step sign-in
Admins sign in with a password and a 6-digit code from an authenticator app. You can require it for everyone.
👤
Coworkers can't see each other
Employees see only their own hours, pay and locations. The database itself enforces this on every request, not just the screens.
🧾
Records you can trust
Punch times are set by the server, not the phone. Time records are never deleted, and every edit keeps the old value with who changed it and why.
📍
Location only for work
Location is used when someone punches and while they're clocked in, to confirm they're at a work site. Employees read a clear notice and agree first.
🏥
Keeps patient details out
Made with healthcare teams in mind: HB Clock never asks for patient information, and every note box reminds staff not to enter any.
🚫
No ads, no tracking
No advertising or tracking cookies. Connections are always encrypted, and automated security checks run on every update.
Questions
Do my employees need to download an app?
No. HB Clock runs in the web browser on iPhone, Android and computers. Employees can add it to their home screen so it opens like an app.
What do I need for an office clock station?
Any computer or tablet with a web browser. If you want a photo at every punch, it needs a camera.
Can people clock in from home?
Only if you allow it. You set each job site's geofence and whether people must be inside it to clock in.
Does it work for 1099 contractors?
Yes. Mark a person as a 1099 contractor and they're labelled as one on the Payroll page. Payroll exports use the contractor earning code you set in Settings.
Does it work with my payroll provider?
Yes. Every pay period exports as a spreadsheet (CSV) that works with any payroll provider or accounting app. HB Clock also creates ready-to-import time files for supported payroll services, starting with SurePayroll.
Can I run more than one company or location?
Yes. Add as many work sites as you need. Each company has its own admins, settings and records, completely separate from every other company.
How do I start?
Create an account with your work email and name your company. We review each new company and email you when it's approved; your free 30-day trial begins then. No credit card needed.
Ready to stop chasing timesheets?
Sign up in minutes. Your team can clock in as soon as your company is approved.
Your account is not active in your company right now.
Ask your company's admin to turn it back on, then tap Refresh.
📍 Location & timekeeping notice
Your employer uses this app to record your work time. Please read before you start:
When location is recorded: when you clock in or out, start or end lunch, and about once a minute while you are clocked in with the app open. While you are clocked out, your phone only uses it on screen to show whether you're at a site. Nothing is sent or saved.
Why: to confirm you are at your scheduled job site when you clock in, and to clock you out automatically if you leave the site.
Clock-station photos: when you clock in or out at an office clock station with your code and PIN, its camera takes a small photo to confirm it's you. Only you and your managers can see these photos, and they are deleted after 60 days.
Who sees it: your managers (admins). Your clock-in/out locations are saved with your time records.
Your records: you can see all your hours, every change made to them and why, and you sign off on each pay period.
You must be paid for all time you work. If you ever work without being clocked in, tell your manager right away and report it when you sign your timesheet.
⏱ HB Clock
Signed in as
Employee?
You don't need to set anything up. Ask your manager to invite this exact email, then tap Refresh.
Business owner?
Start your company. You'll be its admin and can invite your team. HB Clock reviews each new company first, and we'll email you when it's approved.
🔒
Admins only
This is the admin portal. Your account doesn't have admin access.
New companies can't be used until you approve them. Tap a company to approve or deny it. You see each company's details and totals only, never anyone's hours, pay or locations.
Every location at a glance, for the owner and admins. Tap a number to open that screen for that location.
Today at a glance: who's working, what needs your attention, and your people.
Needs attention
People & access
Only people you invite can join your company: they create their account with the invited email and confirm it (or accept the invite if they already have an account).
On the clock now
This workweek
Employee
Scheduled
Worked
OT
Scheduled time includes lunch; worked time doesn't count unpaid lunches.
Current pay period
Employee
Hours
OT
Pay
Your upcoming shifts. Your manager sets them.
Plan who works when. Each person sees only their own shifts.
Tap + to add a shift for that person and day, or tap a shift to change it. On a computer, drag a shift to move it (hold Option or Alt to copy it).
Your recorded time and pay. Tap an entry to see its details or ask for a fix.
Everyone's recorded time. Add a missed punch or fix an entry here; every change is kept in its history.
Period
Hours
OT
Pay
Entries
Tap an entry to see its full history or request a correction.
Check each pay period, then export the hours to your payroll provider.
Pay period
Hours and gross pay
Hours are in decimals, the way payroll systems take them (7.50 = 7 hours 30 minutes).
Gross pay is before taxes and deductions; overtime is paid at 1.5× (double time at 2×) of each workweek's regular rate.
Your payroll provider works out taxes and take-home pay.
Post news and reminders. Everyone on your team sees them.
Post an update
Everyone on your team sees it in their feed.
🔒 Don't include patient names or health information.
🔒 Don't include patient names or health information.
Posted updates
Where your team works. People clock in inside these boundaries.
Find the place. Search the address, tap the spot on the map, or stand there and use your location.
Drag the orange pin to the exact spot, or tap the map to move it. Zoom with + and −, the mouse wheel, or pinch. To check the spot from above or the street, use Satellite view or Street View (they open Google Maps in a new tab).
Set the boundary. Make the circle cover the whole property, including parking.
Name it and save.
Optional: exact coordinates and boundary in meters
Optional: lock this site's clock stations to the office internet
If set, this site's clock-station computers only work on this internet connection. Separate several with commas.
Saved sites & clock stations
Your employment papers, like your W-4, I-9 and direct deposit form. Only you and your company's admins can see them, and every view is recorded.
Your team's employment papers: W-4, I-9, direct deposit, licenses. Only each person and your admins can see them. Files can be viewed, never downloaded, and every view is recorded.
My files
+ Add a file
Uploaded the wrong file? Ask your manager to archive it.
How long files are kept
HB Clock never deletes a file. Archiving only hides it from the employee, and files can be viewed in HB Clock but never downloaded. The legal minimums are:
I-9: 3 years after hire, or 1 year after the person leaves, whichever is later (federal).
W-4 and W-2: at least 4 years (IRS).
Direct deposit forms: at least 4 years, with the payroll records.
Resumes, licenses and other personnel papers: at least 4 years (California Gov. Code 12946); the personnel file at least 3 years after the person leaves (Labor Code 1198.5).
Training records: bloodborne pathogens 3 years, HIPAA 6 years, harassment prevention 2 years.
Credentialing (license lookups, exclusion checks, privileges): no set California rule; many keep 7–10 years.
Health records are never kept in HB Clock. Keep these in a separate, locked medical file: hepatitis B vaccination records and declinations, TB tests, vaccination records, physicals and medical clearances, drug test results, doctor's notes and leave medical certifications, radiation badge (dosimetry) records.
Not legal advice: confirm with your attorney or payroll provider.
Expiration timeline
Licenses, cards and certificates that have run out or will in the next 90 days
Required documents by job title
What each job title must have on file. Everyone with that title is asked for them.
Form templates
Blank forms your team fills in online and signs, like the W-4 or your application
Files
+ Add a file
🔒 Don't include patient names or health information.
⚠️ Employment paperwork only. Never upload patient information or health records.
Your account, plus your company's rules for clocking in, overtime, pay periods and payroll. Changes save by themselves. Tap a section to open it.
My account
Clock station PIN
Employee code
At an office clock station, type your employee code and this PIN to clock in and out. Never share your PIN: punching for someone else is time fraud.
My shifts in my calendar
See your shifts in Google Calendar or Apple Calendar (iPhone, iPad, Mac). It's read-only: shifts are still changed only here. Calendar apps check for changes every few hours, so a change can take a while to show up.
Company
Admins and managers
The owner, who can do what, and 2-step sign-in
Every few months, check that each admin and manager still needs their access, and that each one uses 2-step sign-in.
Access changes
Pay period
Pay schedule, time zone, workweek and rounding
"End of month" closes on the 30th or 31st (28th/29th in Feb). "30th" puts the 31st into the next period.
Schedule rules
Clocking in early, late or off schedule; calendar links
If someone keeps working after an automatic clock-out, you still owe them for that time. Use this only if your policy is that nobody works past their shift.
Each person makes a private link on their account page. It shows only their own shift times and job sites, never pay or notes. Turning this off empties those calendars.
Overtime
Weekly and daily overtime, double time
"Block clock-in" stops people from starting a shift once they've reached the weekly limit, unless you tick "Overtime approved" on their shift. Overtime is always calculated by workweek, never by pay period.
Location, automatic clock-out & lunch
Job site boundaries, automatic clock-out, lunch and breaks
"If app closed": phones lock their screens. With this on, staff must keep HB Clock open while they work or they're clocked out. Choose Off if staff use their phones normally.
Asked at the end of shifts of 3.5 hours or more, on phones and clock stations. Answers are saved with each shift and can't be changed. A "not provided" answer shows under Needs attention, because California may require an extra hour of pay for that day.
Employees can always end lunch early — a lunch shorter than the minimum is simply paid (federal law: breaks under 20 minutes are always paid). Every automatic clock-out is flagged under Team → Needs attention until you confirm or correct it.
Security
2-step sign-in, clock stations, photos
With photos on, the station's camera takes a small photo at every code + PIN punch, so nobody can punch in for someone else. You see them on each entry; employees see their own. Photos are deleted after 60 days. Some states have extra rules for workplace cameras; tell your team before you turn this on.
Payroll export
Your payroll provider and its codes
Your payroll provider not listed? Choose “Other / spreadsheet (CSV)” and use the CSV button on the Payroll page.
Email alerts
Which emails admins get
Admins get one email listing what's new, checked every 5 minutes:
Emails are plain text, never ask anyone to sign in through a link, and stay under the free email plan's daily limit.
Export & records
All hours, the clock-in log or a full backup
Keep payroll records for at least 3 years and time records for at least 2 (federal law; some states require longer). Time is never deleted, only voided with a reason.